Subrecipient Invoice Process Change

Dear Research Community Members,

Per UG 200.305 (b)(3) UMBC should make payments to the subrecipients within 30 days after receipt of the invoice (unless the invoice is incorrect). To help meet this requirement OSP and Business Services will change the subrecipient's invoice handling process. Starting 01/02/2019 all new subawards will require invoices to be sent directly to the units, in addition, during the month of January OSP will issue modifications to the existing subawards requesting the same. In the new process, the unit administrator will check the incoming invoice against the Invoice Checklist, collect the required signatures (for the unit and the PI) and submit the payment request in People Soft. The detailed process diagram is attached to this message. During the transition period beginning 01/02/2019, all invoices that will be sent to the Business Services will be forwarded to the units without OSP pre-review. As it is required right now, PS invoice payment requests without the accompanying signed Invoice Checklist will be returned to the unit.

While not coupled to the invoice processing change, OSP is working on the Subaward module in Kuali, which we hope to have ready for view access starting in January, along with the “All About Subawards Training.”

Please feel free to reach out with any questions.  Please also expect continued communications regarding this transition in the upcoming weeks.  

OSP Subaward Team

• Attached Document for Subrecipient Invoice Process Change